Important Message from BOT: Updated January 15, 2021
Instructions for Voting at the Congregational Meeting
A congregational meeting will be held on Sunday, January 24th, immediately following the service to vote on calling our ministerial candidate, Reverend Eileen Wiviott. Due to COVID 19 restrictions, we will be holding our meeting virtually. If you cannot do zoom, and would like a phone buddy for the meeting and vote, please contact Martha Holman at holman.martha@gmail.com for arrangements.
In following UCE’s Bylaws, in order to be able to conduct a vote on this important issue, we must have a quorum of 40% of our congregation’s eligible voting members. This quorum differs from that of our annual meeting, which only requires 20%. You must be a UCE member for at least 90 days to vote. It is important that as many eligible voting members of the congregation as possible be present. Additionally, in accordance with our Bylaws, in order to be called, a minister must receive a positive vote from 80% of the votes cast by eligible voting members of the congregation present at the meeting. The UUA recommends it be 90% of the votes.
The Agenda for this meeting is as follows:
- Election of the chair of the meeting
- Confirmation of a quorum
- Immediate vote (no discussion) on whether to call Rev. Eileen Wiviott as UCE’s settled senior minister
- Announcement of results
- Adjournment of the meeting
If you have any questions or comments and want to participate in a discussion about the candidate, please attend one of the forums during candidating week or contact the search committee at ministerialSearchCommittee@ucevanston.org.
If you are an eligible voting member, you will be sent a Zoom link from the UCE office. This Zoom link will be sent to the email address the office has on file for you. Please do not share that link. You will need that link in order to be admitted to the meeting and vote. Be sure to check your email for that information; the Zoom link will be sent on Wednesday, January 20th. Please contact the office at admin@ucevanston.org before Friday, January 22, if you have not received the link. Once you have received the Zoom link, please keep that email handy to use on Sunday, January 24th.
When you log in to the Zoom meeting, we ask that the name that appears on the screen be your full name, rather than any nicknames or other designation. Instructions for changing your name on a computer are here. Instruction for changing your name on an iPhone or iPad are here. If you will be joined on your screen by another eligible voting member, please add that person’s full name to your screen name. Only two eligible voting members per screen will be allowed.
Please be patient as you enter the Zoom meeting. It will take some time to check you in and confirm that you are a voting member. We will need to check everyone in before beginning the meeting.
Please contact Adam Gough at agough@ucevanston.org, if you need assistance using Zoom before January 24. Please contact George Monical if you need help on January 24. If you are unable to access Zoom, please contact Jessica Tomell-Presto at prestomgk@comcast.net; we will find a phone buddy to work with you that day.
If you are not an eligible voting member, you will be able to watch a livestream of the meeting on Youtube. Please do NOT have both the Youtube broadcast and Zoom running at the same time.
Thank you! Please exercise your right to vote!