From EOD: January 14, 2022
Greetings from your Executive Operations Director,
Building office hours are limited during January. Some staff members, including myself, have been ill and are avoiding in person office hours. Jessica has posted in this newsletter our current hours. If you need to be in touch with me please call the office and you will be given my cell phone number or email me at srobinson@ucevanston.org. Otherwise, for staff members who may not answer their church phone, please leave a message. Messages are forwarded to individual staff members. If you need to stop by the church for any reason, please contact us ahead of time.
This is the time of the year when the Integrated Stewardship Council ramps up discussions on budget and pledge drive. The Budget Working Group of the ISC (Joe Romeo, Board President; Tom Carlton, UCE Treasurer; Susan Comstock, ISC Member-At-Large and Rev. Eileen Wiviott, Sr. Minister, and me as Executive Operations Director) We have prepared a rough preliminary draft that was shared with ISC and the Board. The Board of Trustees has had in depth conversations to focus on their priorities going forward. We are taking those into account as we structure the budget for fiscal year 2022/23.
We are faced with big challenges this year which include the loss of rental and rummage sale income due to the pandemic. We lost large pledges of those who have died and moved away. This year we do not have the PPP loan to help us fund critical staffing that supports the mission of this church.
Our Pledge Drive Co-Chairs Rafael Hernandez-Arias and Jim Strickler are organizing their team and planning the 2022-23 Pledge Drive. The goal set for the pledge drive guides the Budget Working Group on the amount of expenses for the fiscal year to present a balanced budget. The budget process begins in November with a draft budget to be approved by the Integrated Stewardship Council and Board in April to be approved at the May 15 Annual Meeting.
Capital Campaign Projects – the CC Sanctuary Cooling Team is on the cusp of a decision on a contractor. We met this week with our final candidate to seek additional information on their proposal and to provide an opportunity for them to ask questions of us and we of them. May is the goal for installation of the cooling units that will serve the sanctuary and social area of the building.
The South Rain Garden Study Continues and weather stations have been installed by our competent and enthusiastic team of students from Northwestern University headed by Professor Kim Grant. Shirley Adams and I have submitted a grant application to Faith in Place which we would use for educational signage at the south rain garden if we are awarded the grant.
A UCE Garden Team has been formed under the leadership of Janelle Brittain. This team will coordinate efforts to maintain the gardens, water, weed and keep a close eye on the health and vitality of these areas throughout the growing season. These areas include the new northwest side pollinator garden, existing prairie garden, the peace garden at the entrance, plantings along the west wall of the wing, hostas at the south end of the parking lot, and the Intergenerational Playscape Garden on the east side of the building
Rummage Sale – A communication went to many members of the congregation seeking participation on a planning committee for some type of a rummage sale in the spring, which is in our current budget.
A meeting of those interested will be held in the next two weeks. If you are interested in providing ideas and leadership in planning this important fundraiser, please let me know.
Serendipity Auction – a leadership succession planning meeting was held this week. Cathy Deamant will remain the Chair. Our plan is to recruit an individual for the following year who can work with Cathy and the team toward eventual transition as a new chair. We are grateful to Cathy Deamant, Susan Comstock, Jenny Walsh and Carla Williams for an extraordinary auction this fall. It was successful both financially as well as in community building for our congregation, especially during these challenging times.
– Sandra Robinson, Executive Operations Director